Executive Administrative Assistant
Kept Companies Kept Companies Tampa, FL Tampa, FL Full-time Full-time From $25 an hour From $25 an hour 2 days ago 2 days ago 2 days ago Kept Companies Inc.
is the largest mobile facility service company in the United States.
We perform 23 different services throughout the country.
Please review our website at www.
keptcompanies.
com to review our company.
Kept Companies is seeking a high level Executive Administrative Assistant to assist the Director of Strategic Programs.
Start date is flexible for the right candidate.
The ideal candidate will reside or be able to relocate near Tampa, Florida.
They will perform a variety of tasks, help keep long-term projects on track, and handle more urgent requirements.
They will facilitate the follow-through of business development details.
Administrative Assistants are responsible for clerical tasks to ensure staff communicate and work efficiently.
Reporting with multiple levels of managers, assistants are effective communicators, well organized, and will collaborate with several departments.
There is no travel necessary.
Work is on site at our Tampa FL office.
Hours are Monday - Friday 9:
00am - 5:
00pm.
There is no typical day.
The Director is continually working on multiple projects.
There will be daily tasks, but the schedule will adjust based on priority needs.
The candidate needs the skills to work on multiple projects and keep them organized by improving efficiency and systems.
This is a hands-on position that requires the ability to roll up your sleeves to support the team.
If you value a fast paced, goal-oriented position where the application of strategic focus is necessary for success this position is for you.
Executive Administrative Assistant Duties:
Associate degree (required), Bachelor degree (preferred).
2 years of experience providing administrative support at the Executive level (required).
Strong planning, organizational and time management skills Assist in managing calendar of projects to complete and setting timelines.
Compose and prepare correspondence that is sometimes confidential.
Researches, prioritizes, and follows up on incoming issues and concerns related to multiple projects and determines appropriate course of action, referral, or response.
Creates executive summaries and briefs from the Director on specific issues and projects.
Manages information flow in a timely and accurate manner.
Develops and carries out efficient documentation and filing systems for both paper and electronic records.
Formats information for internal and external communication - memos, emails, presentations, reports.
Edits contracts and proposals for the Director's final review.
Follows through on projects to successful completion, often with deadline pressures.
Register company with different agencies and web sites.
Handle requests, feedback, and queries quickly and professionally.
Necessary qualities/skills for this position:
Self-motivated, proactive, and forward-thinking.
Willingness to learn.
Current in video conferencing office technology, and computer software including MS Office (Word, Excel, PowerPoint, Outlook, MS Teams).
Become knowledgeable with technologies being used.
Ability to multitask and prioritize daily workload.
Diplomatic and tactful.
Extremely detail oriented and organized.
Positive attitude and willingness to work with all team members.
Strong interpersonal skills with ability to speak confidently to anyone from entry level associates to Executives.
This dynamic position requires the ability to anticipate needs, think critically, and independently to offer solutions to problems with a high level of professionalism and confidentiality.
This role requires experience in handling a wide range of administrative and executive support-related tasks and the ability to work independently with little or no supervision.
Job Type:
Full-time Pay:
From $25.
00 per hour
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Day shift Monday to Friday People with a criminal record are encouraged to apply Ability to Relocate:
Tampa, FL 33610:
Relocate before starting work (Required) Work Location:
Hybrid remote in Tampa, FL 33610.
Estimated Salary: $20 to $28 per hour based on qualifications.
is the largest mobile facility service company in the United States.
We perform 23 different services throughout the country.
Please review our website at www.
keptcompanies.
com to review our company.
Kept Companies is seeking a high level Executive Administrative Assistant to assist the Director of Strategic Programs.
Start date is flexible for the right candidate.
The ideal candidate will reside or be able to relocate near Tampa, Florida.
They will perform a variety of tasks, help keep long-term projects on track, and handle more urgent requirements.
They will facilitate the follow-through of business development details.
Administrative Assistants are responsible for clerical tasks to ensure staff communicate and work efficiently.
Reporting with multiple levels of managers, assistants are effective communicators, well organized, and will collaborate with several departments.
There is no travel necessary.
Work is on site at our Tampa FL office.
Hours are Monday - Friday 9:
00am - 5:
00pm.
There is no typical day.
The Director is continually working on multiple projects.
There will be daily tasks, but the schedule will adjust based on priority needs.
The candidate needs the skills to work on multiple projects and keep them organized by improving efficiency and systems.
This is a hands-on position that requires the ability to roll up your sleeves to support the team.
If you value a fast paced, goal-oriented position where the application of strategic focus is necessary for success this position is for you.
Executive Administrative Assistant Duties:
Associate degree (required), Bachelor degree (preferred).
2 years of experience providing administrative support at the Executive level (required).
Strong planning, organizational and time management skills Assist in managing calendar of projects to complete and setting timelines.
Compose and prepare correspondence that is sometimes confidential.
Researches, prioritizes, and follows up on incoming issues and concerns related to multiple projects and determines appropriate course of action, referral, or response.
Creates executive summaries and briefs from the Director on specific issues and projects.
Manages information flow in a timely and accurate manner.
Develops and carries out efficient documentation and filing systems for both paper and electronic records.
Formats information for internal and external communication - memos, emails, presentations, reports.
Edits contracts and proposals for the Director's final review.
Follows through on projects to successful completion, often with deadline pressures.
Register company with different agencies and web sites.
Handle requests, feedback, and queries quickly and professionally.
Necessary qualities/skills for this position:
Self-motivated, proactive, and forward-thinking.
Willingness to learn.
Current in video conferencing office technology, and computer software including MS Office (Word, Excel, PowerPoint, Outlook, MS Teams).
Become knowledgeable with technologies being used.
Ability to multitask and prioritize daily workload.
Diplomatic and tactful.
Extremely detail oriented and organized.
Positive attitude and willingness to work with all team members.
Strong interpersonal skills with ability to speak confidently to anyone from entry level associates to Executives.
This dynamic position requires the ability to anticipate needs, think critically, and independently to offer solutions to problems with a high level of professionalism and confidentiality.
This role requires experience in handling a wide range of administrative and executive support-related tasks and the ability to work independently with little or no supervision.
Job Type:
Full-time Pay:
From $25.
00 per hour
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Day shift Monday to Friday People with a criminal record are encouraged to apply Ability to Relocate:
Tampa, FL 33610:
Relocate before starting work (Required) Work Location:
Hybrid remote in Tampa, FL 33610.
Estimated Salary: $20 to $28 per hour based on qualifications.
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