Sr. Office Mail and Facilities Specialist
POSITION PROFILE Provides direct hands on support within a legal office environment setting.
Performs various office support tasks which may include one or more of the following areas of responsibility:
mail sort and delivery, copy, production, shipping, records support, direct floor support, hospitality assistance, conference room set up and scheduling, and light facilities support.
Will require ability to repeatedly lift and carry up to 40 lbs with or without reasonable accommodation.
JOB DUTIES AND RESPONSIBILITIES Responsible for interacting and providing professional level support to executive level end users at various levels, including:
legal assistants, firm administration, project managers, paralegals, associates, and partners.
Work to accurately produce jobs and projects according to required deadlines.
Job and project deadlines may be short and require composure and professionalism.
Runs all copier equipment including high volume copy machines, fax services, postage meter, and personal computer.
Performs tasks and utilizes equipment such as:
paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, and electric stapler.
Handles time sensitive documents that are confidential in nature.
Distributes incoming mail and packages to designated drop points as well as office supplies and fax transmissions.
Performs duties related to the shipping and receiving of materials and packages.
Performs file formatting for printing in programs such as Microsoft Office Suite and Adobe Acrobat Pro.
Stocks and organizes convenience copier areas.
Straightens, organizes, and manages firm conference and meeting rooms.
Assists facilities with box moves, office moves, and occupant moves.
Assists facilities with light maintenance duties.
Provides AV support for conference rooms and events May perform occasional cleaning duties.
May require periodic overtime on nights and weekends, including off-hour emergency response.
Performs other duties as assigned.
QUALIFICATIONS (Education, Experience, and Certifications) Requires high school diploma or GED and 1-2 years of related work experience.
2 years' experience in legal industry or other professional office setting is preferred Ability to provide an excellent customer experience, utilizing strong customer service, personal and communication skills.
Proficiency with Microsoft Office preferred May require a violation free, valid driver's license and minimum levels of auto insurance coverage per RICOH Policy.
At Ricoh, we embrace and respect the collective and unique talents, experiences, and perspectives of all people.
Together, we inspire remarkable innovation.
That is how we live the Ricoh Way.
And with our commitment to ethics, you can be sure that we are doing it with transparency, integrity, and corporate social responsibility.
Ricoh is an EEO/Affirmative Action Employer -- Minorities/Women/Protected Veterans/Disabled.
Click Here to view RicohUSA Benefits.
Estimated Salary: $20 to $28 per hour based on qualifications.
Performs various office support tasks which may include one or more of the following areas of responsibility:
mail sort and delivery, copy, production, shipping, records support, direct floor support, hospitality assistance, conference room set up and scheduling, and light facilities support.
Will require ability to repeatedly lift and carry up to 40 lbs with or without reasonable accommodation.
JOB DUTIES AND RESPONSIBILITIES Responsible for interacting and providing professional level support to executive level end users at various levels, including:
legal assistants, firm administration, project managers, paralegals, associates, and partners.
Work to accurately produce jobs and projects according to required deadlines.
Job and project deadlines may be short and require composure and professionalism.
Runs all copier equipment including high volume copy machines, fax services, postage meter, and personal computer.
Performs tasks and utilizes equipment such as:
paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, and electric stapler.
Handles time sensitive documents that are confidential in nature.
Distributes incoming mail and packages to designated drop points as well as office supplies and fax transmissions.
Performs duties related to the shipping and receiving of materials and packages.
Performs file formatting for printing in programs such as Microsoft Office Suite and Adobe Acrobat Pro.
Stocks and organizes convenience copier areas.
Straightens, organizes, and manages firm conference and meeting rooms.
Assists facilities with box moves, office moves, and occupant moves.
Assists facilities with light maintenance duties.
Provides AV support for conference rooms and events May perform occasional cleaning duties.
May require periodic overtime on nights and weekends, including off-hour emergency response.
Performs other duties as assigned.
QUALIFICATIONS (Education, Experience, and Certifications) Requires high school diploma or GED and 1-2 years of related work experience.
2 years' experience in legal industry or other professional office setting is preferred Ability to provide an excellent customer experience, utilizing strong customer service, personal and communication skills.
Proficiency with Microsoft Office preferred May require a violation free, valid driver's license and minimum levels of auto insurance coverage per RICOH Policy.
At Ricoh, we embrace and respect the collective and unique talents, experiences, and perspectives of all people.
Together, we inspire remarkable innovation.
That is how we live the Ricoh Way.
And with our commitment to ethics, you can be sure that we are doing it with transparency, integrity, and corporate social responsibility.
Ricoh is an EEO/Affirmative Action Employer -- Minorities/Women/Protected Veterans/Disabled.
Click Here to view RicohUSA Benefits.
Estimated Salary: $20 to $28 per hour based on qualifications.
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